One platform to run your entire workforce
My HR Hub is a complete cloud-based HR, Payroll and Workforce Management platform built for South African businesses: employees, payroll, attendance, facial recognition, leave, contracts, discipline and SARS reporting, all in one place.
Trusted across South African industries
How My HR Hub makes running your business easier
Not just software; it's a complete HR operating system that removes admin, prevents costly mistakes and keeps you compliant.
Save hours every week
Automate payroll, leave, attendance and reporting so your team stops drowning in admin.
Reduce payroll errors
Automatic PAYE, UIF and SDL calculations mean accurate, SARS-compliant pay every cycle.
Eliminate paperwork
Digital contracts, payslips, warnings and personnel files, all fully paperless and searchable.
Manage from anywhere
Secure cloud access from desktop, tablet or phone. Scale from one domestic worker to hundreds of staff.
Everything You Need To Manage Your Workforce
Every module below lives inside one login. This is not payroll software or an attendance app; it is a full HR operating system for South African employers.
Employee ManagementEmployee Management
Every employee record, document and detail in one secure digital personnel file, with search, branch management and full lifecycle history.
- Employee profiles
- Digital records
- Employee search
- Branch management
- Personal & contact info
- Document storage
- Employee history
- Archive employees
Salary & PayrollSalary & Payroll Management
Configure multiple salary structures with automatic statutory calculations, deductions, loans and banking details for every employee.
- Monthly / weekly / fortnightly
- Auto hourly rates
- PAYE & UIF
- Provident & medical aid
- Union & council levies
- Loans & garnishees
- Tax directives
- Salary history
Payroll ManagementPayroll Management
Run automatic, SARS‑compliant payroll with previews and net‑salary calculations, including shift, weekend and public holiday rates.
- Automatic payroll
- SARS‑compliant payslips
- Night / Saturday / Sunday rates
- Public holidays
- Bonuses
- Manual adjustments
- Payroll previews
- Net salary calc
SARS ReportingSARS Reporting
Generate SARS-ready submissions and reconciliations in a click, with CSV and PDF exports and full tax-year management.
- EMP201
- EMP501
- IRP5
- CSV exports
- PDF exports
- Tax year management
- Payroll reconciliation
- SARS-ready
ContractsDigital Employment Contracts
Build professional and domestic-worker contracts with a live preview, editable clauses, annexures and digital signatures, BCEA, LRA and POPIA compliant.
- Live document preview
- Editable clauses
- Digital signatures
- BCEA & LRA wording
- POPIA & OHSA clauses
- Asset registers
- Remote-work addendums
- Email for signature
DocumentsEmployee Documents
Upload, tag and securely store every employee document in a cloud-based digital personnel file, with a recycle bin for peace of mind.
- Upload documents
- PDF & image storage
- Document tags
- Digital personnel files
- Secure cloud access
- Recycle bin
AttendanceAttendance Management
Track working hours with monthly timesheets, clock in/out, overtime and break tracking, with supervisor approval and payroll integration.
- Monthly timesheets
- Supervisor approval
- Clock in/out
- Overtime & breaks
- Forced clocking
- Shift editing
- Leave integration
- CSV exports
Shift TemplatesSmart Shift Templates
Create reusable weekly schedules with working days, breaks, overtime, weekend, holiday and night-shift rules, then schedule automatically.
- Reusable schedules
- Weekly templates
- Multiple shifts
- Break rules
- Overtime rules
- Weekend & holiday rules
- Night shift rules
- Auto scheduling
Facial RecognitionFacial Recognition Attendance
Turn any tablet into a facial recognition attendance kiosk. Employees tap to scan their face for secure verification, ending buddy-clocking and fraud across every branch. Biometric data is processed securely and used solely for attendance; consent is obtained and data is deleted upon termination.
- Facial recognition kiosk
- Tap to scan face
- Reception mode
- Branch attendance
- Secure verification
- Fraud prevention
- Real-time attendance
LeaveLeave Management
Handle every leave type with automatic accrual, live balances and a clean approval workflow, from annual and sick to parental and maternity leave.
- Annual & sick leave
- Family responsibility
- Parental & maternity
- Adoption leave
- Unpaid leave
- Automatic accrual
- Leave balances
- Approval workflow
DisciplineProgressive Discipline
Follow a guided, LRA-aligned disciplinary process, from verbal to final warnings, with full offence tracking and historical records.
- Verbal warnings
- Written warnings
- Final warnings
- Offence tracking
- Guided process
- LRA aligned
- Disciplinary history
Self-ServiceEmployee Self-Service
Give every employee a mobile-first login to view payslips, apply for leave, update details and access documents, slashing HR queries.
- Employee login
- Payslips
- Leave requests
- Personal details
- Contracts
- Attendance
- Documents
- Notifications
CompanyCompany Management
Brand every document with your logo and letterhead, and manage your full company profile, tax, VAT, UIF, PAYE and contact details.
- Company branding
- Logo & letterheads
- Payslip & contract branding
- Warning branding
- Company profile
- Tax & VAT numbers
- UIF & PAYE
- Contact details
ReportsReports & Analytics
Turn HR data into decisions with payroll, attendance, employee and tax reports, exportable to CSV and PDF for real business insight.
- Payroll reports
- Attendance reports
- Employee reports
- Tax reports
- CSV exports
- PDF exports
- Business insights
DashboardLive Workforce Dashboard
A real-time command centre showing headcount, attendance, upcoming leave, payroll status and compliance alerts the moment you log in.
- Headcount overview
- Live attendance
- Upcoming leave
- Payroll status
- Compliance alerts
- Real-time data
The software, demonstrated
A closer look at the modules that save South African employers the most time.
Run compliant SARS payroll in minutes
Automatic PAYE, UIF, SDL, provident fund, medical aid and union deductions, with night-shift, weekend and public-holiday rates, live payslip previews and net-salary calculations. What used to take days now takes minutes.
See Payroll in ActionGenerate signed, compliant contracts on the spot
Build professional or domestic-worker contracts with a live document preview and editable clauses. Employee details fill in automatically, and BCEA, LRA and POPIA wording keeps you compliant. Draft, save, email for signature and generate a signed PDF.
Explore ContractsEnd buddy-clocking with button‑activated facial attendance
Turn any tablet into a secure, button‑activated clocking kiosk. Employees tap to scan, and reception mode, branch attendance and real-time verification stop fraud and flow straight into payroll – one of the strongest reasons employers switch to My HR Hub.
View Facial RecognitionKnow exactly who's working, and for how long
Monthly timesheets, clock in/out, overtime and break tracking with supervisor approval. Manual adjustments, forced clocking and shift editing keep records accurate, and everything integrates with leave and payroll automatically.
View AttendanceDesigned to support South African legislation
Every module is built around the laws you have to follow, so compliance is built into your daily workflows.
Made for every kind of South African employer
From a single domestic worker to hundreds of staff across multiple branches.
Tailored HR for your industry
My HR Hub adapts to the unique challenges of your sector. Here's how we help the most common industries.
Agriculture & Farming
Manage attendance, contracts, leave and employee documentation for farm workers and seasonal staff. Geo‑fencing and facial recognition give you real‑time visibility across sites.
Security Companies
Control shift attendance, warnings, leave, payslips and contract documentation across multiple sites and guards. Attendance visibility helps you manage site‑based teams.
Hospitality & Restaurants
Staff records, timekeeping, leave, payslips, contracts and warnings, all in one cloud‑based system. Ideal for restaurants, lodges and hotels.
Manufacturing & Packaging
Manage production floor employees with easy clocking, leave, warnings, payslips and HR compliance from one dashboard.
Domestic Employers
Get proper contracts, payslips, leave records and HR documentation for household employees. Simple, compliant and affordable.
Multi‑Company / Group / Branches
My HR Hub supports complex structures with multiple companies, branches or franchises. Our consultants will design the right setup for your group.
My HR Hub vs. traditional HR admin
Everything a modern platform should do, that spreadsheets, paper files and manual payroll simply can't.
Why businesses choose My HR Hub
Less admin, lower costs, full compliance, and happier employees.
Save Time
Automate repetitive HR and payroll tasks and reclaim hours every week.
Reduce Costs
Cut paperwork, errors and third-party fees with one affordable platform.
Remain Compliant
Stay aligned with BCEA, SARS and POPIA automatically.
Cloud Based
Secure, always-on access with automatic backups and no servers to manage.
Any Device
Work from desktop, tablet or mobile, wherever your team is.
No Paper
Go fully paperless with digital files, contracts and payslips.
Easy Payroll
Accurate, automated payroll with instant statutory calculations.
Easy Leave
Streamlined leave requests, approvals and live balances.
Live Attendance
Real-time clocking with geo-fencing and facial recognition.
Real-Time Reporting
Instant insights across your entire workforce.
Employee Self Service
Empower staff and reduce day-to-day HR queries.
Automatic Calculations
PAYE, UIF, SDL and leave accruals calculated for you.
Simple, scalable pricing
Pay per employee, per month. Transparent monthly billing; scale up or down anytime.
Micro Business
1–5 employees
- Core HR & employee records
- Full payroll with PAYE, UIF & SDL
- Digital payslips
- Digital employment contracts
- Employee documents storage
- Leave management (all types)
- Attendance & clocking (facial, geo‑fencing)
- Shift templates & scheduling
- Progressive discipline & warnings
- Employee self‑service portal
- SARS reporting (EMP201, EMP501, IRP5)
Small Business
6–20 employees
- Core HR & employee records
- Full payroll with PAYE, UIF & SDL
- Digital payslips
- Digital employment contracts
- Employee documents storage
- Leave management (all types)
- Attendance & clocking (facial, geo‑fencing)
- Shift templates & scheduling
- Progressive discipline & warnings
- Employee self‑service portal
- SARS reporting (EMP201, EMP501, IRP5)
Medium+
21–799 employees
- Core HR & employee records
- Full payroll with PAYE, UIF & SDL
- Digital payslips
- Digital employment contracts
- Employee documents storage
- Leave management (all types)
- Attendance & clocking (facial, geo‑fencing)
- Shift templates & scheduling
- Progressive discipline & warnings
- Employee self‑service portal
- SARS reporting (EMP201, EMP501, IRP5)
Enterprise
800+ employees
- Core HR & employee records
- Full payroll with PAYE, UIF & SDL
- Digital payslips
- Digital employment contracts
- Employee documents storage
- Leave management (all types)
- Attendance & clocking (facial, geo‑fencing)
- Shift templates & scheduling
- Progressive discipline & warnings
- Employee self‑service portal
- SARS reporting (EMP201, EMP501, IRP5)
Loved by South African employers
“My HR Hub replaced three separate systems. Payroll that used to take days now takes minutes, and our POPIA compliance is finally under control.”
Thandi Mokoena
HR Manager, Retail Group
“The facial recognition kiosk ended buddy-clocking overnight. Attendance flows straight into payroll. It has been a game changer for our sites.”
Riaan van der Merwe
Owner, Security Company
“Everything is paperless and in the cloud. Our managers approve leave from their phones and staff love the self-service portal.”
Naledi Dlamini
Operations Director, Manufacturing
Frequently asked questions
A few common questions: see the full list on our FAQ page.
Yes. My HR Hub is designed around South African labour law, BCEA requirements, SARS payroll submissions and POPIA data protection.
Your complete HR operating system is one click away
Join South African businesses running smarter, paperless HR with My HR Hub. Start your 7-day free trial today.