One platform for your entire HR & payroll lifecycle
Explore every module of the My HR Hub Portal: fourteen deeply integrated tools built to automate HR administration, keep you aligned with South African labour law and give your employees a modern self-service experience.
A single digital record for every employee
Replace scattered spreadsheets and paper files with rich, searchable digital personnel records. Every profile keeps personal, contact, employment and document history in one secure place, organised by branch.
- Complete employee profiles & digital records
- Instant search across the workforce
- Personal & contact information management
- Branch & department management
- Full employment lifecycle tracking
- Archive & employee history
- Per-employee document storage
- Personalised employee dashboard
Accurate, fully configurable South African payroll
Run monthly, weekly or fortnightly payroll with automatic hourly rate calculations and every statutory and voluntary deduction handled for you, from PAYE and UIF to provident funds, medical aid, unions and council levies.
- Monthly, weekly & fortnightly salary structures
- Automatic hourly rate calculations
- PAYE, UIF & SDL deductions
- Provident fund & medical aid
- Union deductions & council levies
- Holiday funds & loan management
- Garnishee orders & tax directives
- Banking details & salary history
SARS-ready submissions without the stress
Generate every statutory return SARS requires straight from your payroll data. Produce EMP201 and EMP501 reconciliations, issue IRP5 certificates and export clean CSV and PDF files for submission.
- EMP201 monthly declarations
- EMP501 bi-annual reconciliations
- IRP5 employee tax certificates
- CSV & PDF exports
- Tax year management
- Full payroll reconciliation
Compliant contracts generated in minutes
Build professional employment contracts and domestic worker contracts with a live preview and editable clauses. Employee details populate automatically, and finished contracts are sent for digital signature, all aligned to BCEA, LRA, POPIA and OHSA.
- Professional & domestic worker contracts
- Live preview with editable clauses
- Automatic employee detail insertion
- Digital signatures & email for signature
- BCEA, LRA, POPIA & OHSA compliant
- Annexures & asset registers
- Working hours & remote work addendums
- Restraint clauses & PDF generation
Secure, cloud-based digital personnel files
Upload and organise every employee document, PDFs, images and scans, into secure digital personnel files. Tag documents for fast retrieval and access them from anywhere, with a recycle bin protecting against accidental deletion.
- Upload documents, PDFs & images
- Document tags for fast search
- Digital personnel files per employee
- Secure, encrypted cloud storage
- Access from anywhere
- Recycle bin recovery
Monthly timesheets that flow straight to payroll
Capture clock in and out times, breaks and overtime into monthly timesheets, with supervisor approval and manual adjustments where needed. Attendance integrates with leave and feeds directly into your payroll run.
- Monthly timesheets & summaries
- Clock in / out & forced clocking
- Supervisor approval workflow
- Manual adjustments & shift editing
- Overtime & break tracking
- Attendance history
- Leave integration
- CSV exports
Reusable schedules for shift-based teams
Design weekly shift templates once and reuse them across your workforce. Define working days, multiple shifts, break rules and every overtime, weekend, holiday and night-shift rule so scheduling runs automatically.
- Reusable weekly shift templates
- Multiple shifts & working days
- Break & overtime rules
- Weekend & holiday rules
- Night shift rules
- Automatic scheduling
Button‑activated facial verification that ends buddy‑clocking
Turn any tablet into a facial recognition attendance kiosk. Employees tap to scan their face for secure verification, with a reception mode for branch attendance and real‑time verification that prevents time fraud. Biometric data is processed securely and used solely for attendance verification; employee consent is obtained and data is deleted upon termination.
- Facial recognition kiosk
- Tap to scan face
- Reception mode for branches
- Secure identity verification
- Fraud prevention
- Real-time branch attendance
Every leave type, accrued and approved automatically
Handle annual, sick, family responsibility, parental, maternity, adoption, commissioning parental and unpaid leave in one place. Balances accrue automatically, employers can override, and requests move through a clean approval workflow.
- Annual, sick & family responsibility leave
- Parental, maternity & adoption leave
- Commissioning parental & unpaid leave
- Employer overrides
- Automatic accrual & live balances
- Approval workflow & leave history
A defensible, LRA-aligned disciplinary trail
Follow a guided progressive discipline process from verbal to written to final warnings. Track offences per employee and keep a complete historical record that stands up to scrutiny at the CCMA.
- Verbal, written & final warnings
- Guided disciplinary process
- Employee offence tracking
- Disciplinary history
- LRA-aligned workflow
- Historical records & document trail
A mobile portal your staff will actually use
Give employees their own secure login to view payslips, request leave, update personal details, view their employment contract, check attendance, access documents and receive notifications, cutting HR admin dramatically.
- Secure employee login
- Payslips & leave requests
- Update personal details
- Employment contracts
- Attendance & documents
- In-app notifications
Your brand on every document you send
Manage your company profile, logo and letterheads centrally so branding flows onto payslips, contracts and warnings automatically. Store your tax, VAT, UIF and PAYE numbers alongside your contact details.
- Company branding & logo management
- Letterheads & header / footer images
- Payslip, contract & warning branding
- Company profile & contact details
- Tax numbers & VAT
- UIF & PAYE registration
Insights that drive better workforce decisions
Turn your HR and payroll data into clear reports and business insights. Build payroll, attendance, employee and tax reports and export them to CSV or PDF whenever you need them.
- Payroll reports
- Attendance reports
- Employee reports
- Tax reports
- CSV & PDF exports
- Actionable business insights
Built to support South African labour law
Every module is designed to help you stay aligned with the BCEA, LRA, POPIA and OHSA. From compliant contracts and leave accruals to secure data handling and defensible disciplinary records, compliance is built in, not bolted on.
- BCEA-aligned leave & hours
- LRA-aligned discipline
- POPIA-conscious data handling
- OHSA-ready contracts
- SARS-compliant payroll
- Secure, auditable records
Four ways to clock in – choose what fits your workforce
Every clocking method feeds directly into timesheets, attendance reports, and payroll – no extra steps.
Mobile App
Employees clock in/out using their own smartphone via the mobile‑first portal – perfect for remote or field teams.
Geo‑Fenced
GPS verifies that the clock‑in/out occurs within a pre‑set radius around the worksite – ideal for multi‑site operations.
Kiosk (Shared Device)
A single tablet or computer placed in a central location for staff to clock in/out – works for employees without smartphones.
Facial Recognition
Button‑activated, secure face verification on any tablet – eliminates buddy‑clocking and provides real‑time branch attendance.
All methods integrate seamlessly with leave, shift scheduling, and payroll runs.
See every module in action
Book a personalised demo or start your free 7-day trial today.